All organizations maintain Employee Records either because the law requires them or for internal internal purpose. 

 

Maintaining Employee Records is particularly important for internal purposes, when it comes to getting the best out of your employees. It also improves the organizations readiness to respond to information of this type. This also helps with the overall planning of the human capital needs of the organization both immediate and future. 


For internal purposes, maintaining employee records is necessary for formulation of employment policies, procedure for recruitment, training, promotion etc., For example the statistics of employee records helps develop employment policies free from any bias on grounds of gender, religion, age, disability etc., to ensure fair treatment of all employees. 


To draw the best out of employees w.r.t performance management, it becomes essential to maintain records pertaining to job skills, education & certifications, experience, career history etc., to know what resources are available to meet production/service requirements. These details empowers line managers to make decisions based on facts. These records also plays an important role in planning training and career development for individuals. It also influences the recruitment and selection process.  


Synergita helps to capture and maintain complete details about the employee. All the relevant details are organised under different categories as illustrated in the table below: 


Organization

Organizational details like Name, User name (email), Date of Joining, Location, company, etc., can be maintained.

Reporting structure

Formal relationship the employee has with...

Personal

Handles employee’s Personal details like address, Contact Details, Date of Birth etc.

Travel

Maintain Passport and Visa details

Education

Record educational qualifications and certifications achieved

Experience

Lists down the entire experience the employee had in different companies holding different designations on his overall career period,

Skills

Lists the skills of the employee

Documents

Maintain documents specifically belonging to individual employee ex., Resume etc.

Health Details

Maintains Insured name, Relationship with the insured, Insurance Plan details which includes opted on date & expiry date. In addition to that for those in HealthCare Vaccination administration date can be captured.

Career Aspiration

Maintain details w.r.t career plans, willingness to relocate, willingness to travel, future roles that an employee is interested to undertake and plans to prepare for the role w.r.t improving educational qualifications


The details available in each tab can be easily accessed for viewing by clicking on the respective tabs. 

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It is also very easy to include any additional relevant information. With Synergita it is possible to maintain a wider data for analysis. Ex. maintain salary of each employee, career aspirations, training recommendations and its log, attrition details etc., For example travel related information like passport and visa details helps to quickly identify employees who are travel ready for a particular country. 


It is also possible to include additional details in every section by adding a new field to the section. It is also possible to delete a field that is not relevant anymore.This is illustrated in the Career Aspiration page. 


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Click on  at the end of the section to include additional data fields to be captured. Else click on to delete the field that is no longer relevant. This helps to customize the form for capturing the details. 


Details of training undergone, whether internal or external can also be registered to maintain the training log & monitor the efforts & hours spent on training with score/grade if any.  






To monitor any corrections made and to maintain accuracy of the data, Synergita notifications engine would automatically send an email to alert the HR and the employee indicating the modification. In addition to this the notification engine would also alert the employee to renew passport, visa or certifications due for its renewal.  


With Synergita it is easy to maintain and analyse personnel data. 


PS: Synergita implementation for your Organization may vary from how the features are described here. The screen shots given here may also be different from what you see in your system. Please talk to the concerned person in the Organization for any specific queries.