As an HR Administrator, the Manage Users page empowers you to perform various administrative functions such as:

  • Setting default passwords

  • Resetting user passwords

  • Enforcing password resets

  • Locking and unlocking user accounts


This article outlines the steps to change or update the password policy for employees.


To assign a standard default password format:


  • Log in to the system with your HR Administrator credentials.


  • Navigate to Admin > Users & Password Management (under User Management)




 


  • Click on Configure Password Policy to open the password configuration settings.



Default Password Format:


First 3 characters of First Name + @ + Date of Joining (ddMMMyyyy)


Example: For "Abubakar" who joined on 14-Oct-2019 → Abu@14Oct2019




Within the Configure Password Policy section, you can customize the following settings according to your organization’s security requirements:


1. Default Password Format


Set or modify the default password generation pattern based on predefined fields such as name, date of joining, or employee code.


2. Security Questions


Enable security questions to provide an additional layer of verification during password recovery or reset. This helps enhance account security and reduce dependency on administrative password resets.


3. Maximum Number of Password Attempts


Specify the maximum number of failed login attempts out of 10 before an account is automatically locked. For example, you can set a limit of 5 attempts to prevent unauthorized access. Locked accounts can later be unlocked by an HR Administrator from the Manage Users page.


4. Password Expiry Period


Define the validity period for passwords (e.g., 30, 60, or 90 days). Once the expiry period is reached, users will be prompted to create a new password upon their next login. This ensures ongoing password security and compliance with organizational policies.





  • Review all configurations under the Configure Password Policy section.


  • Click Save to apply the updated settings system-wide.


  • All future user passwords and login attempts will follow the new policy configurations.


PS: Synergita implementation for your Organization may vary on how the features described here. The given screenshots may also vary from what you see in your system. Please talk to the concerned person in the Organization for any specific queries.