Once the promotion nominations are approved through all the required approval levels, HR can publish the nominations to make the promotions effective in the system. Publishing finalizes the approved nominations and updates the employee’s designation, track, level, or work role as per the promotion details.

To publish the employee promotion:

• Navigate to People > My Team's Promotion

• In the Manage Promotions page, click the Approvals/Publish tab

• This tab displays a list of employees whose promotion nominations have been approved by all levels of approvers and are awaiting publication.

• Use the available filters to locate a specific employee or nominee: 
  

• The search bar filters the list of employees or nominees matching the entered keyword.

• The Filters icon filters the list based on multiple parameters, such as:

  Recommendation: Selected appraisal cycle, rating value, or overall performance score

  Reporting To Relationship

  Organization Unit

  Location

  Nomination Details: Proposed designation, publish status, job tenure, etc.

• Ascending / Descending order Sort Filter  sort the employees in alphabetical order and/or reverse alphabetical order.

• After locating the nominee to publish, click the Publish status link configured as per your publishing privileges.

• The Nomination page opens, displaying the employee’s nomination details along with approver comments.

• Click Publish.

• A  confirmation message appears — click Yes to proceed.

• Upon successful publishing, a success message is displayed. Click OK to return to the Approvals/Publish page.

• The system sends an email notification to the publisher or HR upon successful publication.

  Notification preferences can be managed in the Manage Notifications page.

• The employee’s proposed designation, track, level, or work role will be updated in the Employee Profile and becomes effective from the defined Effective Date.

• The promotion details are also reflected in:

  Career Highlights: Shows the updated designation, track, level, or work role.

  Change History: Displays the updated details along with the publisher’s name under the Change By column and the corresponding Changed On date.

Publishing completes the promotion cycle by finalizing the approved nominations and updating the employee’s records in the system. This ensures that the promoted employee’s new designation, track, or role becomes officially effective and accurately reflected across all related modules, maintaining consistency in organizational data.

PS: Synergita implementation for your Organization may vary from how the features are described here. The screenshots given here may also be different from what you see in your system. Please talk to the concerned person in the Organization for any specific queries.